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Course Fees and
Extra Expenses

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Course Fees, Extra Expenses, and Student Loans


How and when to pay your course fees and extra expenses

Your course fees and extra expenses are due on the first day of your course. New Zealand citizens and permanent residents may be eligible for student loans and allowances to help off-set the cost.

In this section, we cover:

Course Fees

Your entire course fee should be paid by the first day of the course. No payment plans are available.

Late course fees may attract penalty interest.

Paying Your Course Fees

You must pay your course fees directly to Public Trust, using the account number and your individual analysis code as located on your Public Trust form.

If you are getting a Student Loan, this will be paid directly to Public Trust.

Your Public Trust Account

Your Public Trust account has been set up to keep your fees safe in case of provider collapse.

If you are paying your fees yourself, please pay them directly to Public Trust, using the account number and your individual analysis code as located on your Public Trust form.

Student loans are paid directly to Public Trust. We then allocate the your student loan to the your account.

The Public Trust form states how Public Trust pays us your fees. This is not how you pay your fees to us.

Student Loans and Allowances

Student loans and allowances may be available to eligible students. For more information, visit the StudyLink Web site or call them on 0800 88 99 00.

You need to supply them with your ID number, provider code and PC code of your course.

The Government has tightened eligibility for student loans and allowances, including:

  • A 7 EFTS lifetime borrowing limit
  • A requirement of passing at least 50% of courses over the previous 2 years
  • Permanent residency for 3 years (in total) for permanent residents before being eligible for a student loan and allowance.

Please visit the StudyLink Web site or contact StudyLink directly to see if these changes affect your eligibility to apply for a student loan or allowance.

Your ID Number

Your ID number is the same as your NZQA record of learning number / National Student Number. It is located in most of our letters to you in the application, interview, and enrolment process.

Provider Code

Our Ministry of Education provider code is 8601.

PC Codes

Programme PC Code
Diploma in Beauty Therapy PC1226
Certificate in Nail Technology PC3239
Diploma in Beauty Therapy with Certificate in Nail Technology CO1499
Diploma in Spa Therapies PC9780

Student Loan

The course fees component of your student loan can pay all of your course fees.

You can also borrow up to $1,000 from the course-related costs component of your student loan to pay for your extra expenses.

If you aren’t eligible for a student allowance, you may be eligible to borrow your living costs against the living costs component of your student loan.

Your international examination fees are considered extra expenses. You would borrow this fee against the course-related costs component of your student loan.

You cannot borrow your international exam fees against the course fees component of your student loan.

Your course fees cover your National School of Aesthetics examinations.

Student Allowance

Eligibility for student allowances range from person to person.

Contact StudyLink for further guidance on student allowances.

How the Student Loan and Allowance Process Works from Our End

After you’ve successfully applied for your student loan and/or allowance, we receive a Verification of Study (VoS) from StudyLink. We match this record with our records, so it is very important that your legal name matches the enrolment form and your current passport or other legal document you have supplied us. Your date of birth and student ID must also match.

Once we receive the VoS, we fill it out on-line and send it back to StudyLink. We have a turnaround time of between 8 and 48 hours from receiving the VoS. 99.9% of the time, we return the VoS on the same day we receive it.

On the VoS, we fill out your course fees (loan only), starting and finishing dates, and Equivalent Full Time Status (EFTS).

The VoS goes back to StudyLink for final processing and payment.

If you are having problems with StudyLink, please see the operations team for assistance.

Extra Expenses

Your extra expenses are due within the first seven business days of the course. (You will have normally purchased your uniform before the first day.)

We accept the following payment types for your extra expenses. Late extra expenses may attract penalty interest.

The Course Information Pack and Student Handbook list extra expenses.

Payment Methods for Your Extra Expenses

You can pay for your extra expenses in several different ways, including:

  • Cash
  • Bank cheque
  • Credit cards (Visa and Master Card only)
  • EFTPOS
  • Direct credit
  • Student Loan course-related cost component

We do not accept personal or business cheques. We do accept bank cheques.

Paying for Your Extra Expenses

Items marked “Internal” on the extra expenses list should be paid to the school. You will be issued an invoice for your school extra expenses on the first day of the course.

All items marked “External (AI)” are purchased through Aesthetics Importing, including books. You will be issued an invoice for your Aesthetics Importing extra expenses on the first day of the course.

Aesthetics Importing packs cannot be broken up. Please do not purchase second-hand books as you will be required to purchase books through Aesthetics Importing to gain the rest of your extra expenses.

You can pay the Student Liaison Officer for extra expenses through both NaSA and Aesthetics Importing. Please note: This will be two separate transactions are they are two separate companies.

Items marked “External” on the extra expenses list should be paid to the appropriate body.

Do not pay your extra expenses to Public Trust.

Work and Income Training Incentive Allowance

If you are a beneficiary through Work and Income (WINZ), please contact your case manager as soon as possible to arrange an appointment (and a follow-up appointment) to see what benefits or allowances you may be eligible for. Scheduling the follow-up meeting to return the completed forms is also a good idea to ensure your application is as seamless as possible.

Please note: As of May 2009, only WINZ beneficiaries studying a level 3 or lower course are eligible for the Training Incentive Allowance (TIA).

Beneficiaries may be eligible to get a Student Loan instead.

Late Payments

If your fees or extra expenses are late, and you have not made alternate plans with us, your late fees or extra expenses may attract penalty interest.

The interest rate charged is listed on your enrolment form.

We reserve the right to remove you from the course if your fees are not paid after a certain period of time. We also have the right, according to your enrolment form, to recover any overdue fees and penalties through a debt collector.

Withdrawals and Refunds

If you are withdrawing from a course, you will need to check the Withdrawal Procedure for how to withdraw and refunds, if any, available.

The Student Handbook also outlines withdrawals and refunds within its pages.

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