How Do You Pay Your Programme Fees and Extra Expenses at The National School of Aesthetics? Can You Pay Your Programme Fees by Student Loan, Fees Free or Another Way?
Your programme fees and extra expenses are due on the first day of your course. New Zealand citizens and permanent residents may be eligible for student loans and allowances, Fees Free, and / or the Training Incentive Allowance to help off-set the cost.
Quick Links about Programme Fees, Extra Expenses, and Sources of Funding
Programme Fees
Your entire programme fee should be paid by the first day of the programme.
No payment plans are available.
Overdue programme fees may exclude you from attending your programme for a period of time.
What Are Programme Fees?
Programme fees are the fees you pay for the programme itself.
These fees cover tuition and training and some products used in your training.
Extra expenses or course-related costs are not included in your programme fees.
Paying Your Programme Fees
You pay your programme fees into your Public Trust account.
You need to use the account number and your individual analysis code located on your Public Trust form.
If you are getting a Student Loan, this will be paid directly to Public Trust.
Payment Terms for Ākonga a Aotearoa / Domestic Students
Our payment terms for ākonga a Aotearoa / domestic students in our programmes are:
- You pay your full fees before or on your programme’s first day.
- If you are paying by Student Loan, this goes automatically to Public Trust.
- If you are a Fees Free eligible ākonga / student, this amount is paid directly to us.
- If you are not paying by Student Loan, please pay Public Trust directly, using the bank account and your special code as instructed at enrolment.
- You should pay all extra expenses when they become due. We do not place these into the individual trust account as they are outside the scope of that policy.
- Under the Public Trust scheme, we are unable to accept payment plans.
Special Notes about Paying Your Programme Fees (Ākonga a Aotearoa / Domestic Students)
- If your programme fees are remain unpaid, we may ask you to stop attending your programme until they are paid.
- Apply for your student loan as soon as possible. Follow their instructions carefully.
- If someone else is paying your fees, you are responsible to make sure they know when they are due, to give them your invoices in a prompt manner, etc.
Payment Terms for International Students
Our payment terms for international students in our programmes are:
- You pay your full fees on enrolment.
- Please pay Public Trust directly, using the bank account and your special code as instructed at enrolment.
- You should pay all extra expenses when they become due. We do not place these into the individual trust account as they are outside the scope of that policy.
- Under the Public Trust scheme and New Zealand immigration laws, we are unable to accept payment plans.
Special Notes about Paying Your Programme Fees (International Students)
- We cannot authorize or approve your enrolment until all your programme fees are paid to the full New Zealand amount.
Your Public Trust Account
Your Public Trust account has been set up to keep your programme fees safe in case of provider collapse.
If you are paying your programme fees yourself, please pay them directly to Public Trust, using the account number and your individual analysis code as located on your Public Trust form.
Student loans are paid directly to Public Trust. We then allocate the your student loan to the your account.
Do not pay your successful application fee or your extra expenses into the Public Trust account.
The Public Trust form states how Public Trust pays us your fees.
This is not how you pay your fees to us.
Fees Free
The Fees Free Scheme
Fees Free is a government scheme where ākonga / students who have never studied at the tertiary level may be eligible for up to $12,000 GST inclusive to pay for programme fees and extra expenses.
Fees Free does not need to be paid back.
You need to find out if you are eligible for Fees Free. You can do this by:
- Going to www.feesfree.govt.nz
- Entering your National Student Number (NSN)
- Following the prompts and receiving an answer.
TEC pays us your Fees Free directly as a monthly subsidy.
What If Fees Free Reports You as a “Maybe”
If Fees Free reports your eligibility as “Maybe”, you need to start the student loan process as well as sign the declaration for Fees Free if you feel you are eligible.
You will have to arrange a student loan to pay some or all your programme fees to Public Trust if:
- You are a student in the New Zealand Certificate and Diploma in Beauty Therapy, where the programme fees and extra expenses total more than the Fees Free payment; or
- We do not have confirmation of your eligibility for Fees Free; or
- Your Fees Free status is a “20YY starter” where YY is a year. This indicates you may have consumed some or all of your Fees Free entitlement in a previous year. Fees Free does not let us know what you are entitled to until a few months after you start your programme.
If Fees Free is reporting you as a “Maybe”, follow these steps:
- Enter your National Student Index (NSI) number into the Fees Free Web site at www.feesfree.govt.nz. The “What are your study or training plans?” page will load.
- On the “What are your study or training plans?” page, click “Provider Based Study”. The “When will you be starting your tertiary course or programme?” page will load.
- On the “When will you be starting your tertiary course or programme?” page, click the year you are studying (not necessarily the year that it is right now). The “Have you been enrolled in a school in or after 20YY?” page will load, where YY is a certain year (i.e. 2021).
- On the “Have you been enrolled in a school in or after 20YY?” page, click the correct answer on the school-based question (either “Yes” or “No”). A new page loads.
- On this page, your status will say “Maybe”.
- Scroll to the bottom of the page and click “Statutory Declaration”.
- Enter your details.
- You will get a Statutory Declaration form emailed to you straight away.
- Print the Statutory Declaration.
- Search Google or justiceofthepeace.org.nz for a Justice of the Peace to witness the form.
- There is a JP at most local libraries one morning per week.
- You do not need to make an appointment with a JP at the library usually.
- Find your full New Zealand birth certificate and photo ID (driver’s license), or passport.
- Take the Statutory Declaration form and your ID to the JP to get them to sight and stamp the form.
- Scan and email the signed Statutory Declaration form back to Fees Free on feesfreecheck@tec.govt.nz
- TEC will email you back within a certain number of working days to let you know if you are approved for Fees Free.
What Does Fees Free Cover in Each Programme?
The information below is based on you being eligible for the full $12,000 GST inclusive Fees Free payment.
New Zealand Certificate and Diploma in Beauty Therapy (Level 5) [CO3691]
The Fees Free payment can cover:
- Part of your programme fees (you will need to pay the rest)
- Your ID badge and Public Trust Account Fee (where required)
- Your compulsory textbooks
- Your first headband
- Your first sponges
- Your first 10 electrology probes
You may need to pay for additional (subsequent) headbands, sponges and probes, if / when required.
New Zealand Certificate in Nail Technology (Level 4) [NZ3443]
The Fees Free payment can cover:
- Your full programme fees
- Your ID badge and Public Trust Account Fee (where required)
- Your compulsory textbooks
- Your nail technology practice hand
- Your acrylic nail technology kit
- Your gel nail technology kit
You may need to pay for additional top-ups to your nail technology kits and nail files.
What Does Fees Free Not Cover?
- International examinations (ITEC)
- Any optional extra expenses
- Replacement of required extra expenses (a new book or ID badge to replace a lost one)
- Any external extra expenses (like your uniform, linen kit, et cetera)
- Any additional (subsequent) headbands, sponges, probes, top-ups to nail technology kits, nail files, et cetera.
How Do I Prove Eligibility to NaSA?
We can access a database synched with the Fees Free Web site that can tell us if you are eligible or not. The Tertiary Education Commission will also inform us.
If you receive the message, “We are not sure if you are eligible”, you will need to complete the steps and declaration listed on the Fees Free Web site before you start the programme. We will treat you as a fees-paying ākonga / student until TEC confirms you are eligible for the Fees Free scheme.
If you are ineligible for the scheme, you will need to arrange payment of your programme fees through StudyLink or your own personal monies.
Student Loans and Allowances
Student loans and allowances may be available to eligible ākonga / students. For more information, visit the StudyLink Web site or call them on 0800 88 99 00.
You need to supply them with your ID number, provider code and PC code of your programme.
The Government has tightened eligibility for student loans and allowances, including:
- A 7 EFTS lifetime borrowing limit
- A requirement of passing at least 50% of courses over the previous 2 years
- Permanent residency for 3 years (in total) for permanent residents before being eligible for a student loan and allowance.
Please visit the StudyLink Web site or contact StudyLink directly to see if these changes affect your eligibility to apply for a student loan or allowance.
Your ID Number
Your ID number is the same as your NZQA record of learning number / National Student Number.
It is located in most of our letters to you in the application, interview, and enrolment process.
Ministry of Education Provider Code of The National School of Aesthetics
Our Ministry of Education provider code is 8601.
PC Codes
| Programme | PC Code |
|---|---|
| New Zealand Certificate and Diploma in Beauty Therapy | CO3691 |
| New Zealand Certificate in Nail Technology | NZ3443 |
Student Loan
A student loan can help cover some or all of the programme fees for an ākonga / student and some of their extra expenses or course-related costs.
A student loan needs to be paid back. You repay your student loan to Inland Revenue (IRD).
You apply for the student loan yourself. We do not do this for you.
The different parts of the student loan are:
Compulsory Fees Component
- The course fees component of your student loan pays some or all of your programme fees.
- Your international examination fees cannot come from compulsory fees.
- StudyLink pays the compulsory fees component directly to our Public Trust account for us to be allocated to your individual account.
Course-Related Costs Component
- The course-related costs component of your student loan pays up to $1,000 for your extra expenses or course-related costs.
- StudyLink pays the course-related costs component to your account to either reimburse you for your costs or to pay for some of your course-related costs.
Living Costs Component
- The living costs component can pay up to a certain amount per week for things like your rent, groceries, and so on.
- The amount paid depends on your circumstances.
- In some circumstances, you may be eligible for a student allowance instead.
- StudyLink pays the living costs component to your account.
Your international examination fees are considered extra expenses. You would borrow this fee against the course-related costs component of your student loan.
You cannot borrow your international exam fees against the course fees component of your student loan.
Your programme fees cover your National School of Aesthetics examinations.
Student Allowance
A student allowance can help cover some of your living costs while studying with us.
A student allowance does not need to be paid back.
You apply for the student allowance yourself. We do not do this for you.
StudyLink pays the student allowance to your account.
Eligibility for a student allowance depends on your circumstances.
If you are not eligible for a student allowance, you can borrow a similar amount from the living costs section of your student loan.
Contact StudyLink for further guidance on student allowances.
Not Meeting Programme Requirements with a Student Loan and / or Allowance
If you don’t meet programme requirements, StudyLink may revoke your student loan and / or allowance.
If this happens, StudyLink may:
- Ask for immediate repayment.
- Refuse any further applications for student loans and / or allowances until you pass another programme by 50% or more, paid for with your own money.
How the Student Loan and Allowance Process Works from Our End
After you’ve successfully applied for your student loan and / or allowance, we receive a Verification of Study (VoS) from StudyLink.
We match this record with our records, so it is very important that your legal name matches the enrolment form and your current passport or other legal document you have supplied us.
Your date of birth and student ID must also match.
Once we receive the VoS, we fill it out on-line and send it back to StudyLink.
We have a turnaround time of between 8 and 48 hours from receiving the VoS. 99.9% of the time, we return the VoS within 24 hours of receiving it.
On the VoS, we fill out your programme fees (loan only), starting and finishing dates, and Equivalent Full Time Status (EFTS).
The VoS goes back to StudyLink for final processing and payment.
If you are having problems with StudyLink, please see the operations team for assistance.
Contacting StudyLink
You can contact StudyLink in the following ways:
| Phone | 0800 88 99 00 | Web site | www.studylink.govt.nz |
You will need to fill out a contract with StudyLink (online) and submit it with supporting documentation.
Please make sure you complete this as soon as possible to avoid delays in payment.
Extra Expenses
Extra expenses are course-related costs above and beyond your programme fees. We cover extra expenses in our course information pack, but the Student Handbook gives you further information on them, like where to purchase them and why you need them. You need to pay us or the supplier in full for the goods before we will give them to you.
Before your first day of class, we will email you three (3) invoices:
- 1 from Aesthetics House Limited trading as The National School of Aesthetics for your programme fees; and
- 1 from Aesthetics House Limited trading as The Natonal School of Aesthetics for your school-related extra expenses; and
- 1 from Aesthetics Imports trading as Aesthetics Importing for more school-related extra expenses.
The Course Information Pack and Student Handbook list extra expenses.
What Are Extra Expenses?
Also called course-related costs, extra expenses are items outside of the programme fees.
This can be items like your uniform top, your uniform pants, stationary, your books, your linen kit, and so on.
You buy some extra expenses from The National School of Aesthetics and other extra expenses from our sister company, Aesthetics Importing.
Other extra expenses you will buy from external suppliers like Briscoes or The Warehouse (“external supplier”).
Extra expenses are listed in the Course Information Pack and in detail in the Student Handbook.
Payment Methods for Your Extra Expenses
You can pay for your extra expenses in different ways, including:
- Online
- via Stripe on Xero (there may be additional charges for this option)
- Internet banking
- In person
- Cash
- Credit cards (Visa and Master Card only)
- EFTPOS
We do not accept personal cheques, business cheques, or bank cheques.
Paying for Your Extra Expenses
| Supplier | Instructions |
|---|---|
| The National School of Aesthetics (NaSA) |
|
| Aesthetics Importing (AI) |
|
| External Supplier |
|
Do not pay your extra expenses to Public Trust.
You must purchase all required extra expenses for your programme from The National School of Aesthetics and Aesthetics Importing.
Work and Income Training Incentive Allowance
The Training Incentive Allowance is a one-off payment made by Work and Income New Zealand for certain beneficiaries to help with programme costs and extra expenses.
The Training Incentive Allowance does not usually need to be paid back.
You apply for the Training Incentive Allowance yourself. We do not do this for you. Your WINZ case manager will give you a form (or you can download this from the Work and Income New Zealand Web site). You will need to fill out your sections, and we will have a section to fill out as well. Please make an appointment with us – do not show up without an appointment – so we can complete this section for you.
You will need to make an appointment with your WINZ case manager to discuss your options. It pays to make a follow-up appointment at your first appointment so you can streamline the process for you.
WINZ may pay us some, or all, of your Training Incentive Allowance directly. They may also pay you, or other providers (day care for your children, for example), directly. This varies from case to case.
You can find more about the Training Incentive Allowance on the Work and Income New Zealand Web site here: www.workandincome.govt.nz/products/a-z-benefits/training-incentive-allowance.html
Please make sure your WINZ case manager emails us with what any Training Incentive Allowance payment is to pay for.
We can’t allocate the money correctly if we don’t know what it is for.
Contacting Work and Income New Zealand
You can contact Work and Income New Zealand in the following ways:
| Phone | 0800 559 009 | Web site | www.workandincome.govt.nz |
Late or Overdue Payments
If your programme fees or extra expenses are late or overdue, and you have not made alternate plans with us, we may suspend you from attending your programme until full payment has been made.
You are still responsible for full payment of your programme fees and extra expenses even if you are not attending after the withdrawal period has lapsed.
In the very rare case that a student does not pay their fees and stops attending after the withdrawal period has lapsed, the debt may be sent to a debt collector for recovery of the debt.
Withdrawals and Refunds
If you are withdrawing from a programme, you will need to check the Withdrawal Procedure for how to withdraw and refunds, if any, available.
The Student Handbook also outlines withdrawals and refunds within its pages.